Microsoft 365 Specialist (gn)

Médecins Sans Frontières (MSF) is a private and independent international medical aid organisation. Diversity, open mindedness and mutual respect are of particular importance in our organisation. MSF provides medical aid in more than 70 countries worldwide. The headquarters of the German section of MSF - Ärzte ohne Grenzen e.V. is in Berlin. In the headquarters, over 250 employees work in the fundraising, communications and engagement, finance and administration, human resources and project departments.

Microsoft 365 Specialist (f/m/d)

This role will have a strong focus on SharePoint configuration and deployment while ensuring the seamless integration and use of Microsoft Teams to improve communication and collaboration across departments. The Specialist will work closely with the Senior Advisor for Internal Communications within the Strategy & Organizational Development department and other internal stakeholders across the organization. On an 18-month temporary contract, the Microsoft 365 Specialist reports to the Head of Advisory Unit for Information and Knowledge Management (IKM) and plays a critical role in modernizing MSF Germany’s digital workspace and internal communication and collaboration practices, supporting the implementation of the Information & Knowledge Management (IKM) strategy.

• Lead feasibility studies and assess SharePoint solutions in alignment with the IKM Strategy.
• Conduct functional and technical tests in collaboration with stakeholders, as well as provide post-deployment support and continuous improvement of SharePoint sites.
• Configure and design new SharePoint sites tailored to specific parameters and business needs, including the migration of document libraries.
• Define and implement the optimal architecture, taxonomies, and interoperability of M365 to enhance business processes and search capabilities.
• Support the integration of Microsoft Teams as a collaboration tool and facilitate its use across the organization.
• Provide expertise in the setup and employee usage of M365 communication and collaboration tools, ensuring they align with organizational goals.
• Lead workshops and trainings on SharePoint, Teams, and information architecture, and ensure smooth adoption of the tools by various teams.

• Several years of experience in SharePoint administration and implementation within a Microsoft 365 environment.
• Strong expertise in Microsoft 365 Suite, with particular focus on Teams and SharePoint.
• Familiarity with Microsoft infrastructures and their practical applications for collaboration.
• Experience with information architecture and sensitivity to IKM challenges.
• Knowledge of HTML5, CSS, JavaScript, and other relevant technologies such as Power Automate is a plus.
• Proficiency in UI/UX principles and a keen eye for design and functionality.
• Excellent language skills in both English and German.

Financial benefits

• Payment according to a transparent internal salary structure; in this position according to group 5 with full-time employment (40h/week) from 4,256 Euro to a maximum of 5,385, depending on the relevant professional experience
• 13th salary, regular salary increases within the salary structure and annual inflation adjustment
• Company pension plan after 24 months of seniority
• Subsidy for job ticket or Deutschlandticket
• Subsidy for a sports membership at Urban Sports Club
• Financial allowance for remote work and company laptop with additional accessories for mobile working

non-financial benefits

• 30 days holidays plus days off on 12/24 and 12/31
• Flexible working hours, remote work incl. possibilities to work up to 6 weeks per year from abroad within the EU
• Wide range of internal training opportunities and annual external trainings budget

Additional benefits

• Insights on international field projects through regular reports, presentations and exchange with colleagues
• Opportunity to exchange ideas in our inspiring MSF Germany specific and international network and to help shape the future of the organization
• A meaningful, varied job in a respectful and positive organizational culture where empowerment and team decision-making are valued