Human Resources Information System Administrator (gn)

Médecins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. The headquarter of the German section is in Berlin. Here, you will work with over 300 employees in various departments every day to support people in need. Our organisational culture is based on diversity, progress, and open and respectful cooperation. We evaluate incoming applications solely on the basis of professional qualifications and consider them regardless of age, gender identity, sexual orientation, disability, religion, or belief system.

BE PART OF THE TEAM

As

Human Resources Information System (HRIS) Administrator (gn)

you will drive the evolution of our HR systems by ensuring reliable functionality, trusted data, and strong user adoption. You will connect system management, smart reporting, and process automation with business needs and compliance standards, powering efficient, secure, and insight driven HR operations.

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks

1. Familiarise yourself with the processes and structures of the International Administration Unit, supported by a structured induction period of several weeks within this Unit.
2. Own and manage two HR systems (HERO Super User Role, SAP SuccessFactors) to ensure system stability, functionality and continuous optimisation.
3. Administer and control user access, roles, permissions, and workflows in accordance with data security, compliance policies, and GDPR requirements.
4. Coordinate and implement system configurations, enhancements, releases, and testing in collaboration with external providers and internal stakeholders to support continuous system optimisation and reliability.
5. Monitor, troubleshoot, and resolve issues related to HRIS integrations and automated processes to ensure reliable data flows across connected platforms.
6. Design and maintain the HR data model and reporting landscape, including dashboards and ad hoc reports, to ensure high-quality HR data and informed decision-making.
7. Ensure data accuracy and integrity through regular validation and discrepancy resolution, in line with internal data quality standards and external regulatory frameworks.
8. Lead and support user through training, documentation, and the development of key user communities, fostering system adoption and independent reporting within HR.

The following professional qualifications and personal qualities are important to us

1. 4 years of relevant professional experience supporting HR or enterprise system administration and configuration.
2. University degree or equivalent professional experience in Information Technology, Computer Science, Human Resources, or related field.
3. Demonstrated experience in system administration, user support, data management, reporting, troubleshooting, and supporting configuration of HR systems or comparable systems.
4. Good German and English knowledge (B2 level).
5. Confident use and administration of HRIS platforms, preferably HERO, SAPSuccess Factors or comparable system.
6. Proficient use of MS office (including Excel) or comparable IT application skills .
7. Familiarity with HR processes and HR data structures.

Hard facts

1. From 4.020€ to max. 5.084€ starting salary (for full-time employment) + 13th monthly salary
2. 30 days holiday plus days off on 24. and 31.12.

Life Balance

1. Flexible working hours and part-time models
2. Mobile working with presence in our office depending on work requirements incl. technical equipment
3. Work from another European country for up to 6 weeks a year
4. Sabbatical

Nice to have

1. Office: kitchens, fruit/snacks, drinks, modern equipment
2. Job ticket or Deutschlandticket subsidy
3. Urban Sports Membership
4. Bicycle cellar
5. and much more

Trainings

1. Choice of various further training opportunities
2. Access to e-learning platforms
3. Offers/topic weeks on mental health, well-being and EDI
4. Coaching