HR International Administration Officer (gn) HR Expert (gn) (Personalfachkraft)

Médecins Sans Frontières (MSF) is a private and independent international medical aid organisation. Diversity, open mindedness and mutual respect are of particular importance in our organisation. MSF provides medical aid in more than 70 countries worldwide. The headquarters of the German section of MSF - Ärzte ohne Grenzen e.V. is in Berlin. In the headquarters, over 250 employees work in the fundraising, communications and engagement, finance and administration, human resources and project departments.

1. Function as contact partner for a pool of International mobile staff in all administrative HR related questions and issues: contracts, health insurance, social insurance, travel, work permits, visa, medical check, etc
2. Focal person for contractual issues and scaling (salary calculation) for German International mobile staff. Handling and follow up of special contracts: Mobile Implementation Officer, Long-term Assignment, Vocationer, emergency team. Brief and debrief employee on contractual issues accordingly (german labour law)
3. Ensure correct payroll input, control of payroll list and salary slips. Experience and special knowledge on needs of professional groups and pension funds (Ärztekammer, Ärzteversorgung, Mehrfachbeschäftigung)
4. Register and communicate with various german institutions (insurance) as well as international counterparts
5. 
   
6. Advice employees regarding health insurance issues and sick leaves (national & international)
7. Advice on any questions related to administrative needs within german social security system
8. Ensure timely communication and follow up with respective operational section and field based on intersectional cross admin processes
9. Participate in superior database selections and advanced reporting for HR statistics
10. Supervision of students of the Unit including evaluations

1. Minimum of 3 years relevant HR work experience incl. training in HR Administration and/or relevant University Degree
2. Proven track record working with HR systems and database required
3. Sound knowledge on German labour law and experience with secondment abroad
4. Experience with visa applications, work permits and travel organisation
5. Knowledge immigration law and residence titles
6. Knowledge in Payroll accounting
7. Extensive computer skills, statistical report knowledge, great organisation skills
8. Proficiency in German (C2) and English (C2)

Financial benefits

1. Payment according to a transparent internal salary structure; in this position according to group 4 with full-time employment (40h/week) from 4.020 Euro to a maximum of 5.084 Euro, depending on the relevant professional experience
2. 13th salary, regular salary increases within the salary structure
3. Company pension plan after 24 months of seniority
4. Subsidy for job ticket or Deutschlandticket
5. Subsidy for a sports membership at Urban Sports Club
6. Financial allowance for remote work and company laptop with additional accessories for mobile working

non-financial benefits

1. 30 days holidays plus days off on 12/24 and 12/31
2. Flexible working hours, remote work incl. possibilities to work up to 6 weeks per year from abroad within the EU
3. Wide range of internal training opportunities and annual external trainings budget

Additional benefits

1. Insights on international field projects through regular reports, presentations and exchange with colleagues
2. Opportunity to exchange ideas in our inspiring MSF Germany specific and international network and to help shape the future of the organization
3. A meaningful, varied job in a respectful and positive organizational culture where empowerment and team decision-making are valued