Management Assistant (gn)

Management Assistant (gn)

Do you enjoy working in an international environment? Are you looking for a role that contributes to a meaningful cause? Would you like to support experts and diplomats from over 35 countries in a dynamic and varied position?

The International Holocaust Remembrance Alliance (IHRA) is the only intergovernmental organization with a mandate focused on addressing contemporary challenges related to the Holocaust and the genocide of the Roma. We promote education, remembrance, and research about the past to help build a future free from genocide.

As our new Management Assistant, you will

1. Organize the schedules of the Secretary General, the Director of Operations and the Director of Administration, Finance, and Human Resources
2. Schedule and coordinate meetings and appointments
3. Attend to guests and invitees
4. Handle incoming calls
5. Make domestic and international travel arrangements, post-process business trips
6. Manage correspondence
7. Research and compile information
8. Contribute to the general office administration

You bring

1. Professional training in a relevant field (e.g., public administration, business administration) or equivalent professional experience
2. Strong organizational skills and the ability to work independently
3. Proficiency in written and spoken English and German (minimum B2 CEFR level for each)
4. Professional and confident demeanor in interactions with senior-level partners and stakeholders
5. Skills in communicating work-related topics to colleagues and external partners
6. Composure under pressure and the ability to juggle multiple tasks with varying deadlines and priorities
7. Familiarity with Office365, particularly for word processing and communication (Outlook)
8. Willingness to undertake occasional business travel
9. A genuine alignment with the IHRA’s vision: "A world that remembers the Holocaust. A world without genocide."

Desirable Assets

1. Experience with Microsoft SharePoint
2. Previous experience in an international working environment

1. A permanent contract
2. A 39-hour work week
3. Annual gross salary between €42,000 and €51,500 (full-time), depending on experience
4. A motivated and international team
5. Hybrid working: 2 days remote, 3 days in our Berlin office
6. Flexible working hours with core hours to be agreed
7. Full social security in accordance with German regulations (health, care, pension, unemployment)
8. 30 days of paid annual leave
9. A free “Deutschlandticket” for public transport
10. An office in central Berlin, easily accessible by public transport