HR International Administration Officer (gn) HR Expert (Personalfachkraft)

Médicins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. Our head office is in Berlin. Here, you will work with over 350 employees in various departments every day to support people in need. Our organisational culture is based on diversity, cooperation and accountability - regardless of ethnic origin and nationality, gender and gender identity, physical and mental abilities, religion and ideology, age, sexual orientation and social background or marital status.

HR International Administration Officer (gn) HR Expert (Personalfachkraft)

1. Location: Berlin
2. Start Date: asap
3. Duration: one Year
4. Full-time/ Part-time: 80% (32h/week)
5. Application Deadline: 28.07.2025

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

1. Function as contact partner for a pool of International recruited staff in all administrative HR related questions and issues: contracts, health insurance, social insurance, travel, work permits, visa, medical check, etc
2. Focal person for contractual issues and scaling (salary calculation) for German International Recruited Staff. Handling and follow up of special contracts: Mobile Implementation Officer, Long-term Assignment, Vocationer, emergency team. Brief and debrief employee on contractual issues accordingly (german labour law)
3. Ensure correct payroll input, control of payroll list and salary slips. Experience and special knowledge on needs of professional groups and pension funds (Ärztekammer, Ärzteversorgung, Mehrfachbeschäftigung)
4. Register and communicate with various german institutions (insurance) as well as international counterparts
5. Advice employees regarding health insurance issues and sick leaves (national & international)
6. Advice on any questions related to administrative needs within german social security system
7. Ensure timely communication and follow up with respective operational section and field based on intersectional cross admin processes
8. Participate in superior database selections and advanced reporting for HR statistics
9. Supervision of trainees and students of the Unit including evaluations

The following professional qualifications and personal qualities are important to us:

1. Minimum of 3 years relevant HR work experience incl. training in HR Administration and/or relevant University Degree
2. Proven track record working with HR systems and database required
3. Sound knowledge on German labour law and experience with secondment abroad
4. Experience with visa applications, work permits and travel organisation
5. Knowledge immigration law and residence titles
6. Payroll accounting
7. Extensive computer skills, statistical report knowledge, great organisation skills
8. Fluently in German (C1) and English (C1)

Hard facts

1. From 4.020€ to max. 5.084€ starting salary (for full-time employment) + 13th monthly salary
2. 30 days holiday plus days off on 24. and 31.12.

Life Balance

1. Flexible working hours and part-time model
2. Mobile working with presence in our office depending on work requirements incl. technical equipment
3. Work from another European country for up to 6 weeks a year

Nice to have

1. Office: kitchens, fruit/snacks, drinks, modern equipment
2. Job ticket or Deutschlandticket subsidy
3. Urban Sports Membership
4. Bicycle cellar
5. and much more

Trainings

1. Choice of various further training opportunities
2. Access to e-learning platforms
3. Offers/topic weeks on mental health, well-being and EDI
4. Coaching