OCA Learning and Development Administration Officer (gn)

Médicins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. Our head office is in Berlin. Here, you will work with over 350 employees in various departments every day to support people in need. Our organisational culture is based on diversity, cooperation and accountability - regardless of ethnic origin and nationality, gender and gender identity, physical and mental abilities, religion and ideology, age, sexual orientation and social background or marital status.

OCA Learning and Development Administration Officer (gn)

1. Location: Berlin
2. Start Date: 01.12.2025
3. Permanent
4. Part-time (36h / week)
5. Application Deadline: 10.09.2025

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

1. Course Coordination: Schedule, organise, and manage courses, ensuring efficient application, selection, and enrollment processes.
2. Participant Support: Provide course-related information, including invitations, travel, visas, and accommodations, while coordinating with other teams.
3. Contract Management: Ensure effective administration and management of consultant contracts.
4. Study Grant Program: Manage announcements, selection, and proposals for study grant recipients.
5. Team Support: Assist L&D Advisors in planning and preparing courses.
6. Administrative Management: Track expenses, encode invoices, and provide organisational support.
7. Process Improvement: Optimise departmental processes and tools, including maintaining the course catalogue and website.
8. Data Analysis: Perform statistical and trend analysis for training programs, offering insights proactively or upon request

The following professional qualifications and personal qualities are important to us:

1. Secondary vocational education in business administration or BSc in a related area
2. 2+ years of working experience in administration management, possibly as an executive assistant or similar role
3. Excellent administrative, planning, and organisational skills
4. Strong communication skills with fluent in written and spoken English, knowledge of French is an advantage
5. Resilient, flexible, and able to prioritise effectively
6. Customer-oriented mindset
7. Minimal travel required to support in-person events
8. The position is located in Berlin. Due to challenges in securing a work permit for this position and the time-sensitive nature of the role, we are ideally looking for candidates who are already registered in the EU or Schengen area.

Hard facts

1. From 3.382€ to max. 4.279€ starting salary (for full-time employment 40h/week) + 13th monthly salary
2. 30 days holiday plus days off on 24. and 31.12.

Life Balance

1. Flexible working hours and part-time model
2. Mobile working with presence in our office depending on work requirements incl. technical equipment
3. Work from another European country for up to 6 weeks a year
4. Sabbatical

Nice to have

1. Office: kitchens, fruit/snacks, drinks, modern equipment
2. Job ticket or Deutschlandticket subsidy
3. Urban Sports Membership
4. Bicycle cellar
5. and much more

Trainings

1. Choice of various further training opportunities
2. Access to e-learning platforms
3. Offers/topic weeks on mental health, well-being and EDI
4. Coaching