Administrative Manager (gn)

Do you enjoy working in an international environment? Are you looking for a role that contributes to a meaningful cause? Would you like to support experts and diplomats from over 35 countries in a dynamic and varied position?

The International Holocaust Remembrance Alliance (IHRA) is the only intergovernmental organization with a mandate focused on addressing contemporary challenges related to the Holocaust and the genocide of the Roma. We promote education, remembrance, and research about the past to help build a future free from genocide.

As our new Administrative Manager, you will

1. Develop and maintain systems for both digital and physical filing
2. Manage service and insurance contracts
3. Review invoices and approve payments
4. Oversee licences and ensure compliance
5. Maintain inventory records
6. Provide backing for further administrative tasks as needed

You will report to the Director of Administration, Finance, and Human Resources.

You bring

1. A Bachelor’s degree or professional training in a relevant field (e.g., public administration, business administration) or equivalent professional experience
2. Strong organizational skills and the ability to work independently
3. Skills in communicating work-related topics to colleagues and external partners
4. Composure under pressure and the ability to juggle multiple tasks with varying deadlines and priorities
5. The ability to translate political contexts into effective administrative processes
6. Proficiency in written and spoken English and German (minimum B2 CEFR level for each)
7. Familiarity with Office365, particularly for word processing and communication
8. Willingness to undertake occasional business travel
9. A genuine alignment with the IHRA’s mission: "A world that remembers the Holocaust. A world without genocide."

Desirable Assets

1. Experience with Microsoft SharePoint
2. Understanding of contract design
3. Previous experience in an international working environment

1. A fixed-term contract until 31 July 2027 (extension intended)
2. A 39-hour work week
3. Annual gross salary between €51,500 and €72,000 (full-time), depending on experience
4. A motivated and international team
5. Hybrid working: 2 days remote, 3 days in our Berlin office
6. Full social security in accordance with German regulations (health, care, pension, unemployment)
7. A free “Deutschlandticket” for public transport
8. Flexible working hours with core hours to be agreed
9. 30 days of paid annual leave