HRM Administration Officer (gn) for Field Staff

Médecins Sans Frontières (MSF) is a private and independent international medical aid organisation. Diversity, open mindedness and mutual respect are of particular importance in our organisation. MSF provides medical aid in more than 70 countries worldwide. The headquarters of the German section of MSF - Ärzte ohne Grenzen e.V. is in Berlin. In the headquarters, over 250 employees work in the fundraising, communications and engagement, finance and administration, human resources and project departments.

HRM Administration Officer (gn) for Field Staff
HR Expert (Personalfachkraft)
Mutterschutz- und Elternzeitvertretung

Job Location: Berlin
Start Date: 01.06.2023, preferrably earlier
Job Duration: 01.08.2024, possibility of extension
Job Dimension: 100% (40h/week)
Application Deadline: 03.04.2023

• Act as contact person on all HR administrative issues and provide HR administrative support with expert knowledge on german labour law
• Prepare salary scalings for international staff, ensure correct payroll input, control of payroll list and salary slips. Experience and special knowledge on needs of professional groups and pension funds (Ärztekammer, Ärzteversorgung, Mehrfachbeschäftigung)
• Issue and brief on employment and secondment contracts and german labour law
• Register and communicate with various german institutions (insurance) as well as international counterparts
• Advice employees regarding health insurance issues and sick leaves (national & international)
• Advice on any questions related to administrative needs within german social security system
• Participate in superior database selections and advanced reporting for HR statistics
• Supervision of interns and students of the Unit including evaluations

• Minimum of 3 years relevant HR work experience incl. training in HR Administration and/or relevant University Degree
• Proven track record working with HR systems and database required
• Sound knowledge on German labour law and experience with secondment abroad
• Experience with visa applications, work permits and travel organisation
• Knowledge immigration law and residence titles
• Payroll accounting
• Extensive computer skills, statistical report knowledge, great organisation skills
• Proficiency in German (C2) and English (C2)

Financial benefits

• Payment according to a transparent internal salary structure; in this position according to group 4 with full-time employment (40h/week) from 3.714 Euro to a maximum of 4.698, depending on the relevant professional experience
• 13th salary, regular salary increases within the salary structure and annual inflation adjustment
• Company pension plan after 24 months of seniority
• Subsidy for job ticket
• Subsidy for a sports membership at Urban Sports Club
• Financial allowance for remote work and company laptop with additional accessories for mobile working

• 30 days holidays plus days off on 12/24 and 12/31
• Flexible working hours, remote work incl. possibilities to work up to 6 weeks per year from abroad within the EU
• Wide range of internal training opportunities and annual external trainings budget

• Insights on international field projects through regular reports, presentations and exchange with colleagues
• Opportunity to exchange ideas in our inspiring MSF Germany specific and international network and to help shape the future of the organization
• A meaningful, varied job in a respectful and positive organizational culture where empowerment and team decision-making are valued